Privacy Policy

What does this Privacy Policy mean?

In this privacy policy (hereinafter – the Privacy Policy) we provide you with information on how Baltic Filter UAB (hereinafter – the Company) processes your personal data obtained: (i) when you purchase goods or services from the Company; (ii) when the Company carries out direct marketing; (iii) when you take part in selections carried out by the Company; (iv) for the purpose of concluding and executing contracts between the Company and its contractors – legal persons; and (v) when you visit the website http://mfilter (hereinafter – the Website); (vi) when you are active on the Company’s social media accounts. All persons specified below whose data is processed by the Company hereinafter are referred to as the Data Subjects.

About the Company

UAB Baltic Filter, legal entity code 178297529, registered office address: Širvintų r. sav., Širvintų sen., Alekniškio vs., data on the Company collected and stored in the Register of Legal Entities of the Republic of Lithuania. The email address of the person responsible for data protection in the Company: [___].

What is personal data?

Personal Data is any information collected by the Company about a Data Subject that can be used to identify the Data Subject and is stored electronically or otherwise. Personal Data consists of any information, including the name, surname, address of the Data Subject, which the Company collects about Data Subjects for the purposes set out in this Privacy Policy or in the Data Subject’s individual consent or agreement with the Company.

Personal data processed when you purchase goods or services

Data processing purpose	Processed personal data	Basis for data processing	Period of data processing
Sale of goods or provision of services	Order, name, address, telephone, payment method, bank account (in case of bank transfer)	Performance of the contract	5 years from the end of the contract
Registering a Data Subject in an account on the Website	Name, surname, email address, password	Performance of the contract	5 years from date of last login

The above mentioned data is necessary and, if not provided, the Company will not be able to perform the contract properly.

Direct marketing

For persons over the age of 14 who have provided their contact details and have expressed an interest in receiving information about the goods and/or services offered by the Company, we will send offers for the sale of the Company’s goods or the provision of the Company’s services, newsletters, and other advertising material by electronic means (email, telephone, SMS), ask for opinions, and notify them of the Company’s news.

For the purpose of direct marketing, the Company will process the following personal data: name, surname, workplace, telephone number, email address (mandatory data without which we will not be able to send to you direct marketing communications), date of birth, city, gender. Your data will be processed for the purpose of direct marketing for a period of 3 years from the date of obtaining your consent.

If you have purchased goods or services distributed by the Company and have not objected to receiving direct marketing communications from the Company, we will, on the basis of our legitimate interest, send communications to you by email about goods or services that are similar to the services or goods you have received. In this case, your data will be processed for the purpose of direct marketing for 1 year after the last purchase of the goods or services.

You have the right to object to or opt-out of receiving direct marketing communications at any time by contacting us at the email address specified in paragraph 2 of this Privacy Policy.

Participation in selections

We collect and process your CV and/or motivation letter and/or any other information you provide ( workplace, email address, date of birth, address, education, surname, telephone number, name, preferred job, date of receipt of CV, personal characteristics, work experience: last workplace, length of service in the workplace, position held, other work experience, proficiency in foreign languages: language, reading, writing, speaking levels, computer skills, other details and reasons, desirable salary) and/or other information provided by you for the purpose of participation in the selection process, on the basis of your consent, which you express to the Company by sending your CV and/or motivation letter. If you do not submit your CV and/or motivation letter, we will not be able to assess your suitability for the position offered.

If you do not express your individual consent to the processing of your personal data after the end of this recruitment process, we undertake to delete and/or destroy your personal data within 6 months of receiving your CV.

On the basis of your consent, we will keep your data for 3 (three) years after obtaining your consent.

Performance of contracts of the Company with contracting parties – legal persons

For the purpose of its legitimate interest to ensure the performance of the Company’s contracts concluded with contracting legal persons, the Company processes personal data of the employees of such persons, i.e. name, surname, email address, telephone number, and content of correspondence. This data shall be stored for the duration of the contract with the contracting party and for a period of 4 (four) years after its expiry.

You can contact the Company in a number of ways: by phone, email. We receive, review and respond to all communications ourselves. If you contact us, we may process the data you provide to us, i.e. name, surname, email address, telephone number, date and text of correspondence.

Such data will be processed in order to prepare for the performance of the contract or to answer your questions. If you do not provide your contact details, it will not be possible to contact you.

Correspondence will be stored for 1 (one) year from the date of receipt of the message, except for information for which other time limits are specified in the Privacy Policy or legal acts.

Any personal data you provide when interacting with us is used solely for the aforementioned purposes and to view messages and administer and manage communication flows. We undertake not to use your personal data in any publications in a way that could identify you without your explicit consent.

Please note that we may need to contact you by post, email or telephone. Please notify us of any changes to your personal data.

Website

A cookie is a small file made up of letters and numbers that we store on your browser or on your computer’s hard drive with your consent. We use different cookies for different purposes. Cookies also help us to distinguish you from other users of the Website, thus ensuring a more pleasant experience on the Website and enabling us to improve the Website.

Most browsers allow you to reject all cookies, and some browsers only allow you to reject third party cookies. You can therefore take advantage of these options. However, please note that blocking all cookies will have a negative impact on the use of the Website and without cookies you will not be able to use all the services provided on the Website. For more information, please visit AllAboutCookies.org or www.google.com/privacy_ads.html.

We use the following cookies, a detailed list of which can be found HERE:

Strictly necessary cookies

These cookies are essential for the operation of our Website. The basis for the processing of data by such cookies is the proper performance of the contract when you visit the Website and to help us ensure the quality and security of your visit. These may include cookies that, for example, allow you to log in and access secure areas of our Website, to use the shopping cart function or e-invoicing services.

Analytical and/or performance cookies

These cookies allow us to identify and count visitors to our Website and to track how visitors move around our Website as they use it. This helps us improve the performance of the Website, for example to ensure that users can easily find what they are looking for. The processing of data collected by these cookies is based on your consent.

Functional cookies

These cookies are used to recognise you when you return to our Website so that we can tailor the content to your needs and remember information that is relevant to you. The processing of data collected by these cookies is based on your consent.

Commercial cookies

We use our own and third-party cookies to serve personalised advertising on our own and other websites. This is called “remarketing”, which is based on browsing actions, such as the products you have searched for, viewed.

Social media

The information you provide to us via social media (including messages, the use of the “Like” and “Follow” fields, and other communications) is controlled by the operator of the social network.

We currently have the following account on Facebook – @Mfilter and its privacy notice can be found at https://www.facebook.com/privacy/explanation.

We recommend that you read the privacy notices of third parties and contact the service providers directly if you have any questions about how they use your personal data.

Disclosure of data

We may disclose information about you to our employees, managers, agents, service providers such as debt management or collection companies, marketing services, IT service providers or sub-contractors where reasonably necessary for the purposes set out in this Privacy Policy.

We also may disclose information about you:

if we are required to do so by law;
in order to protect our rights or interests (including the provision of your data to third parties for the purpose of collecting debts owed to us);
in connection with the intended sale of a part of the Company’s business or its assets by disclosing your personal data to a potential buyer of the business or part of the business;
with a view to selling the Company’s shares or any part thereof to third parties.

Your personal data will not be transferred to a third country and/or an international organisation. We do not provide your personal data to any third parties, except for the cases provided for in this Privacy Policy.

The list of recipients or categories of recipients specified in the Privacy Policy may change, therefore, if you wish to be informed about changes in the recipients of your personal data, please notify us by email specified in this Privacy Policy, indicating in the body of the message “I wish to be informed of changes in the recipients of my personal data; name, surname”.

Security of your personal data

Your personal data will be processed in accordance with requirements established in the General Data Protection Regulation, the Law of the Republic of Lithuania on Legal Protection of Personal Data and other legal acts. When processing your personal data, we implement organisational and technical measures to ensure the protection of personal data against accidental or unlawful destruction, alteration, disclosure or any other unlawful processing.

Your rights

In this section, we provide information about your rights in relation to our processing of your personal data and the cases when you can exercise these rights. If you want further information about your rights or to exercise them, you should contact us at the email address set out in this Privacy Policy.

The Company will provide you with information about the actions taken following your request regarding the exercise of your rights without undue delay, but no later than 1 (one) month after receipt of your request. Depending on the complexity of the request and the number of requests received, the aforementioned time limit may be extended for a further 2 (two) months. In this case, we will inform you within 1 (one) month of receipt of the request of such extension and the reasons for it. The Company shall refuse implementation of your rights only in the cases provided for by law.

Right to withdraw consent

If you have given us your explicit consent to the processing of your data, you can withdraw it at any time.

Right of access to your personal data

We aim to ensure that you fully understand how we use your personal data and that you do not experience any inconvenience because of this. You can contact us at any time to enquire whether we are processing any of your personal data. If we store or use your personal data in any way, you have the right to access it. To do so, please make a written request to us at the address specified in this Privacy Policy, confirm your identity; and in making such a request, observe the principles of fairness and reasonableness.

Right to request more information

We expect you to understand that it is very difficult to discuss all possible ways of collecting and using personal data. We endeavour to provide as clear and complete information as possible and we undertake to update this Privacy Policy as and when our use of personal data changes. However, if you have any questions about our use of your personal data, we will be happy to answer them or provide you with any additional information we may disclose. If you have any specific questions or if you do not understand the information provided, please contact us.

Additional rights

The information that follows indicates the additional rights that you may have, which you can exercise by following the procedure described below.

You have the right to ask us to correct any inaccuracies in the data we hold. In such case, we may ask you to confirm the corrected information.
You have the right to ask us to delete your personal data. This right shall be exercised in the cases provided for in Article 17 of the General Data Protection Regulation (EU) 2016/679.
You have the right to ask us to restrict the processing of your personal data or not to process it:
during the period which is necessary to verify the accuracy of your personal data when you lodge a complaint about the accuracy of the data;
where the collection, storage or use of your personal data by us is unlawful, but you choose not to request the erasure of the data;
when we no longer need your personal data, but you need it for the establishment, exercise or defence of a legal claim;
during the period required to determine whether we have an overriding legal basis to continue processing your personal data if you have exercised your right to object to the processing of personal data.
You have the right to the portability of data processed by automated means and received by us from you with your consent or on the basis of the conclusion or performance of a contract. If you exercise this right, we will transfer a copy of the data you have provided to us at your request.
You have the right to object to our use of your personal data:
when we use such data to pursue our legitimate interests, but do not have an overriding legitimate basis for continuing to use your personal data; or
at any time when we use your personal data to send newsletters or for direct marketing purposes, including profiling. In such case, the data will no longer be used for these purposes but may be used for other legitimate purposes.

Complaints

If you believe that your, as the Data Subject’s, rights have been and/or may be violated, please contact us immediately at the email address specified in this Privacy Policy. We ensure that only upon receipt of your complaint will we contact you within a reasonable period of time to inform you of the progress of the investigation of the complaint and subsequently – its outcome.

If you are not satisfied with the results of the investigation, you can lodge a complaint with the supervisory authority – the State Data Protection Inspectorate (www.vdai.lrv.lt).

Responsibility

You are responsible for maintaining the confidentiality of the data you provide to us and for ensuring that the data you provide to us is accurate, correct and complete. If there is any change in the data you have provided, you must inform us immediately by email. In no event shall we be liable for any damage caused to you as a result of your providing incorrect or incomplete personal data or your failing to inform us of any change in such data.

Amendments to the Privacy Policy

We may update or amend this Privacy Policy at any time. Such updated or amended Privacy Policy shall be effective when it is posted on our Website. You should check it from time to time to ensure that you remain satisfied with the current version of this Privacy Policy.

When we update our Privacy Policy, we will notify you of what we consider to be material changes by posting them on the Website. The “Last review date” below indicates when the Privacy Policy was last updated.

The Privacy Policy was last updated on 06.04.2021

Cookie	Data processing purpose	Time of creation	Validity	Cookie type (necessary, analytical, functional, commercial)	Used data
pll_language	Used to save the last selected language	When entering the site	Until closing the website window	Functional	Unique identifier
_ga	Used to collect statistical information about website traffic. The data collected is used to compile reports and to improve the site.	When entering the site	2 years	Analytical	Unique identifier
_gid / _gat	The cookie collects information about user behaviour on the website and is used to store statistical information.	When entering the site	Until closing the website window	Analytical	Unique identifier